Time Tracking Software Comparison 2026: Prices

Since 2019, every business operating in Spain has been required to log employee working hours (RDL 8/2019). In 2026 the Ministry of Labour is also preparing a royal decree that would require the record to be digital, with traceability of every change and immediate access for the Inspectorate; as of October 2026 it has not yet been published in the BOE (see when the time-tracking law applies).

Failing to keep a time record is already a serious infringement under LISOS (art. 7.5), with fines of €751 to €7,500 depending on its degree (art. 40.1.b). Choosing the right time tracking software is therefore also a risk-management decision.

This comparison covers eight common options in Spain. Prices for Sesame HR, Factorial, Woffu and Intratime were verified on each vendor's official website on 25 September 2026; for Bizneo HR, Personio and HRLOG we could not verify a public price, and we say so. The goal is for an SMB owner to be able to decide in 10 minutes which one fits their business.

To make the comparison useful for a real SMB (5 to 200 employees), we evaluated each option on:

• Public price per user per month — what's included in the base price and what's billed separately as add-ons.
• Regulatory compliance — RDL 8/2019 + adaptation to mandatory digital time logging (immutable records, individual identification, 4-year retention).
• Real iOS and Android mobile app — not just a mobile-friendly web view.
• Multi-location — managing several branches or sites from a single account.
• Native NFC hardware — physical bases for fast on-site clock-in without opening the app.
• Ease of onboarding — can you start with self-service in minutes, or is a sales demo required?
• Spanish-language support — local team and response in Spanish business hours.
• Consultancy / accounting firm model — multi-client management from a single account.

We don't evaluate broader HR features (payroll, performance reviews, training, etc.) because they fall outside "time tracking" and would muddy the comparison between specialized products and general-purpose suites.

1. Sesame HR

Spanish HR suite aimed at mid-sized companies. The most recognized brand in the segment and usually the first result in Spanish "control horario" searches.

• Strengths: mature, very complete product (time tracking, vacations, performance reviews, internal comms), polished mobile app, solid Spanish-language support.
• Limitations: price above the Spanish market average; many key features (advanced reports, integrations) sit in higher-priced tiers.
• Public price (verified 25/09/2026): from €4.75/employee/month (Essential plan, annual billing, excl. VAT), 15-employee minimum. Details in our Sesame HR comparison.
• Best for: companies of 30-200 employees that want a complete HR suite, not just time tracking, and accept paying for it.

2. Factorial

Spanish-origin HR suite with international expansion. Generalist product where time tracking is one module among many.

• Strengths: broad ecosystem (payroll, training, benefits, expenses), strong brand, integrations with several external systems.
• Limitations: time tracking is not its main focus — it works well but doesn't stand out for simplicity; total price climbs quickly when activating multiple modules.
• Public price (verified 25/09/2026): from €5.5 per person per month according to its pricing page; the final price is quoted by its sales team. Details in our Factorial comparison.
• Best for: companies of 50+ employees looking for a single platform for all HR needs and with the budget for a complete suite.

3. Bizneo HR

Spanish suite aimed at mid-to-large companies, with modules for recruiting, training, communications and time tracking.

• Strengths: very developed ATS (recruiting), training module included, established presence in 100+ employee companies.
• Limitations: price on request (not transparent on the website); aimed at companies with a dedicated HR department, less agile for smaller SMBs.
• Public price: we could not verify a public price on their website; ask the vendor directly.
• Best for: companies of 80+ employees with an in-house HR team that need a combined ATS + time-tracking suite.

4. Personio

German-origin HR suite, positioned in the upper-mid segment of the European market. Has presence in Spain.

• Strengths: very complete product (full HR, payroll in some countries, ATS, performance management), modern interface, multilingual support.
• Limitations: highest price in this comparison; aimed at companies of 50+ employees, oversized for small SMBs; time tracking is just one module among many.
• Public price: we could not verify a public price on their website; ask the vendor directly.
• Best for: companies of 100+ employees with international presence that need a unified HR suite.

5. HRLOG

Product specialized in time tracking for the Spanish market, focused on SMBs and competitive pricing.

• Strengths: low price, specific focus on time tracking (no HR modules you don't need), Spanish product designed for Spanish regulation.
• Limitations: its pricing page does not show specific amounts; check clock-in methods and the consultancy model with the vendor.
• Public price: Lite and Pro plans with no visible amount on its pricing page as of October 2026; ask the vendor directly.
• Best for: SMBs that only need time tracking and prefer a specialised vendor.

Two more options with published prices: Woffu and Intratime

• Woffu: Lite plan from €1.5/user/month (up to 10 employees); Pro and Enterprise priced on request; 15-day trial. See the Woffu comparison.
• Intratime: Basic plan from €1.50/month with 1 user and €1.40/user/month with 5 or 10 employees (excl. VAT, annual billing), decreasing by tier; tablet clock-in with PIN (tablet €239 + VAT). See the Intratime comparison.

6. Ficha.Work

Product specialized in time tracking for Spanish SMBs and consultancy/accounting firms. This is the option we recommend — we are the authors of this comparison, and we explain why transparently below.

• Strengths: €1/user/month with all features included (no premium tiers), native NFC bases for €35 (one-time, no subscription), native iOS + Android mobile app with offline clock-in, dedicated multi-client model for consultancy firms, Spanish-language support, self-service signup in 5 minutes.
• Limitations: not a generalist HR suite (no payroll, performance reviews or ATS); exclusive focus on time tracking, vacations and time corrections; fewer third-party integrations than the larger suites.
• Public price: €1/user/month (companies) or €0.80/user/month (consultancies, 50-user minimum). Optional NFC bases: €35 per base, one-time payment.
• Best for: SMBs of 3-200 employees and consultancy firms that want regulatory compliance without paying for features they don't need, with optional physical NFC for on-site clock-in.

Option	Price from (excl. VAT)	NFC clock-in	Consultancies	Free trial
Sesame HR	€4.75/employee/mo (Essential, annual, min. 15)	Via clock-in tablet (Sesame Wall)	Partner programme	14 days
Factorial	€5.5/person/mo (final price via sales)	Not documented	Partner programme	Yes (length not stated)
Woffu	€1.5/user/mo (Lite, up to 10)	Not mentioned	Partner programme	15 days
Intratime	€1.40/user/mo (Basic, 5-10 staff)	Not mentioned (PIN tablet)	Not found	30 days, 1 user
Bizneo HR	No verified public price	—	—	—
Personio	No verified public price	—	—	—
HRLOG	No verified public price	—	—	—
Ficha.Work	€1/user/mo	Own NFC bases, €35 one-time	Consultancy plan, €0.80/user/mo	14 days

Sesame HR, Factorial, Woffu and Intratime data verified on each vendor's official website on 25 September 2026 (sources linked in each individual comparison). "—" means we have not verified it. Prices change: always check the vendor's site. Ficha.Work's trial requires a payment method and nothing is charged until day 15; you can cancel before then at no cost. See all details on our pricing page.

Small SMB (3-15 employees)

The priority is regulatory compliance without overspending or complicating things. You need: low price, self-service signup without a sales demo, simple mobile app, Spanish-language support.

Recommendation: a specialised tool with a published price and self-service signup. Ficha.Work (€1/user/month), Woffu Lite (€1.5/user/month up to 10 staff) or Intratime Basic (€1.40/user/month with 5-10 staff) are in that range. Ficha.Work adds one-time-payment NFC bases and a consultancy plan.

Mid-sized SMB (15-50 employees, no dedicated HR)

Same needs as the small SMB but with more volume and possibly multiple physical locations. The choice depends on whether you need complementary features (vacations, time corrections, signed monthly reports) that some products charge as add-ons.

Recommendation: Ficha.Work if you want all features included in the base price (€1/user/month with vacations, corrections, reports and optional NFC). Sesame HR if you're already considering a broader HR suite and accept paying from €4.75 per employee (15 minimum).

Company with 50-200 employees and dedicated HR

The HR department probably wants a suite covering time tracking + vacations + recruiting + performance reviews. The question is whether to buy an expensive suite or combine cheap time tracking with other specialized tools.

Recommendation: Sesame HR or Factorial if you want everything on one platform. Ficha.Work + separate tools (Workday, Bizneo ATS, etc.) if you'd rather pay only for what you use — usually cheaper but requires more coordination.

Consultancy or accounting firm managing multiple companies

You need a single dashboard to manage time tracking for N client companies, with centralized billing and scalable pricing.

Recommendation: Ficha.Work has a dedicated consultancy plan (€0.80/user/month from 50 users) with multi-company view. Other options (Sesame HR, Factorial, Woffu) run partner programmes for consultancies; check in each case whether they include multi-company management.

Multi-location physical business (hospitality, retail, salons)

You need each location to clock in independently, ideally with physical NFC so employees don't have to open the app every shift.

Recommendation: Ficha.Work, with €35 NFC bases (one-time payment) that employees read with their own phone, no tablet or terminal. One base per location, all clock-ins flow to the same dashboard. If you run a bar, restaurant or shop, see time tracking for hospitality and time tracking for retail.

One-line summary:

• Sesame HR / Factorial / Personio / Bizneo HR: complete HR suites if you want a single platform; Sesame from €4.75 and Factorial from €5.5 per employee per month.
• Woffu / Intratime / HRLOG: specialised options; Woffu and Intratime publish prices from €1.40-1.5/user/month.
• Ficha.Work: time tracking and vacations at €1/user/month + VAT with all features included, optional physical NFC (€35 one-time), consultancy plan, and a clock-in app that works offline.

Coming from a specific tool? We have detailed comparisons, with prices verified on each vendor's official website: Sesame HR alternative, Factorial alternative, Jibble alternative, Woffu alternative, Intratime alternative, Bixpe time tracking, Bizneo time tracking, Timenet, Bilky and DayControl.

If your company is hesitating between these options, the fastest way to decide is to try the most likely fit for 14 days with real data. With Ficha.Work, signup is self-service: in 5 minutes you have an account ready and can invite your team. A payment method is required at signup to activate the trial, but no charge is made until day 15 — you can cancel before that date at no cost.

Try Ficha.Work free for 14 days →