Time tracking software for businesses
Record your employees' work hours with 100% digital software, compliant with Spanish labor law and ready for the new mandatory digital registration regulation. Clock in from mobile, web, and NFC.
Why do you need time tracking software?
Since May 2019, Royal Decree-Law 8/2019 requires all companies in Spain to record each employee's work hours. Simply noting entry and exit times on paper isn't enough: records must be kept for 4 years and be available to the Labor Inspection at any time. Penalties for non-compliance range from €751 to €225,018 depending on severity.
With the new mandatory digital time registration regulation on the horizon — requiring electronic systems, individual credentials, and immutable records — choosing reliable time tracking software isn't optional: it's a legal and operational necessity. Good time tracking software automates the process, eliminates manual errors, streamlines team management, and prepares you for any inspection.
Time tracking software features
Real-time dashboard
See who's clocked in, hours worked per employee, and absences at a glance from a centralized dashboard accessible from any device.
Guaranteed regulatory compliance
Immutable records with full traceability, individual credentials per worker, and 4-year data retention. Compliant with RDL 8/2019 and the upcoming digital regulation.
Employee mobile app
Employees clock in from their smartphone with a single tap, with optional GPS verification. Available for Android and iOS at no extra cost.
Reports and export
Generate PDF and Excel reports filtered by employee, team, or period. Schedule automatic emails to managers or archive in Google Drive.
Team management
Create teams, assign managers, configure schedules and calendars per group. Each manager only sees and manages their own team.
NFC clock-in
Install NFC bases in the office and employees clock in by tapping their phone. No apps to open, no passwords, in under 2 seconds.
Why digital software instead of Excel or paper?
Spreadsheets and paper records have a fundamental problem: they aren't immutable. Anyone can modify an Excel cell or cross out a line in a notebook without leaving a trace. During a labor inspection, you can't prove the records haven't been altered. The new digital regulation explicitly requires records that can't be modified without traceability.
Paper and Excel also waste time. Manually entering data, reviewing clock-ins, calculating overtime, cross-referencing with payroll — all this administrative work disappears with time tracking software that automatically records every clock-in, calculates balances, and generates reports in one click.
Time tracking software also improves the relationship with employees. Workers can check their own records, request corrections if they've made a mistake, and manage their vacations from the app. Everything is transparent and accessible to both sides.
Legal compliance included
Immutable records with complete correction history
Individual credentials per worker (PIN, QR, NFC — no biometrics)
Real-time access from any device
Data retention for a minimum of 4 years
Exportable reports for labor inspection in one click
How it works in 4 steps
Create your account
Sign up in 2 minutes from the web. No installations, no technical setup.
Add employees
Enter name and email. Each worker receives a link to activate their account and download the app.
Set up schedules
Define shifts, schedules, and work calendars with your region's public holidays.
Start clocking in
Your employees clock in from mobile, web, or NFC. You manage everything from the dashboard.
Transparent pricing: €1/user/month
No limited plans, no premium features behind paywalls. All features included from day one: manual, NFC, and automatic clock-in, corrections, vacations, calendars, schedules, reports, and legal compliance. 14-day free trial, no credit card, no commitment.
View detailed pricingTime tracking software FAQ
Is time tracking software mandatory in Spain?+
Yes. Since May 2019, RDL 8/2019 requires all companies to record each employee's work hours. While digital format isn't mandatory yet, the new regulation being processed will explicitly require it. Compliant software is the safest way to comply.
How much does Ficha.Work cost?+
€1 per user per month (+ VAT) for companies, €0.80 for consultancies (minimum 50 users). Includes all features without restrictions. 14 days free with no commitment.
Can I use Ficha.Work if my employees work from different locations?+
Yes. Employees can clock in from anywhere with the mobile app. The system records GPS location for each clock-in for verification. You can also install NFC bases in offices that need them.
What happens if an employee forgets to clock in?+
The employee can create a correction request from the app. The manager receives a notification and approves or rejects with one click. Everything is recorded with full traceability.
Is it compatible with my payroll system?+
Ficha.Work exports PDF and Excel reports that you can import into any payroll system. Reports include hours worked, overtime, absences, and vacation days per employee and period.
How long is data kept?+
Records are kept for a minimum of 4 years, meeting legal requirements. You can access the complete history of any employee at any time.
Do I need to install anything on a server?+
No. Ficha.Work runs 100% in the cloud. You only need a browser for the company dashboard and the mobile app for employees (Android and iOS). No installations, no maintenance.
Can I try it without commitment?+
Yes. 14-day free trial with all features, no credit card required and no commitment.
Start tracking your team's hours today
14 days free. No credit card. All features included.
Create free account