Digital time registration will be mandatory
The proposed regulation will eliminate paper and Excel recording. Only digital registration with individual credentials, immutable records, and real-time access will be accepted. The law is pending parliamentary approval.
What the new regulation requires
Exclusively digital registration
Work time recording must be done through digital systems. Paper and spreadsheets will no longer be valid.
Immutable records
Records cannot be modified without leaving a trace. Any correction must be fully traceable with complete audit trail.
Individual credentials
Each worker must have individual credentials (PIN, QR, NFC). Biometric data is explicitly excluded as a clock-in method.
Real-time access
The Labor Inspection can access records remotely and immediately, without needing to request documentation.
Minimum 4-year retention
Work time records must be kept for a minimum of 4 years, accessible at all times.
What will no longer be valid
Paper registration or sign-in books
Excel or Google Sheets spreadsheets
Systems without individual credentials
Records that can be edited without audit trail
Systems without remote access for inspection
How Ficha.Work complies with the regulation
100% digital registration with mobile app and web
Individual credentials: PIN, QR, and NFC
Immutable records with correction history
Real-time access from any device
4-year data retention with exportable reports
Current regulation status
The digital time registration regulation is pending parliamentary approval. The bill is stalled in Congress due to political deadlock. There is no confirmed effective date. Companies already using a compliant digital system will not need to make changes once the law passes.
Recommendation: although there is no fixed deadline yet, the legislative direction is clear. Migrating your registration system now will save you from last-minute stress when the law is eventually approved.
Frequently asked questions
When does the new regulation take effect?+
As of March 2026, the law is still pending parliamentary approval. The bill is stalled in Congress and there is no confirmed effective date.
Can my company be penalized for using paper?+
Currently, RDL 8/2019 already requires time recording. With the new regulation, digital format will be mandatory and paper will no longer be valid.
What if I already use Ficha.Work?+
If you already use Ficha.Work, you comply with all requirements of the new regulation. You won't need to make any additional changes.
Can facial recognition be used?+
No. The regulation explicitly excludes biometric data as a clock-in method. Credentials such as PIN, QR, and NFC are permitted.
How much does it cost to comply?+
Ficha.Work costs from €1 per user per month with all features included. You can try it free for 14 days.