Best Time Tracking Software 2026: Comparison Guide for Businesses

Since 2019, all companies in Spain are required to record their employees' work hours. With the new mandatory digital registration regulation on the horizon, specific software is no longer optional: it's a legal necessity. But not all software is equal. Choosing the right one can save you time, money, and legal problems.

The first thing to verify is that the software complies with current legislation and the future digital regulation. Look for: immutable records with audit trail, individual credentials per worker (no biometrics), real-time access, 4-year data retention, and report export for inspection. If the software doesn't meet these points, discard it.

Many providers offer limited basic plans and then charge extra for essential features like reports, calendars, or corrections. Look for software that includes all features in a single price, with no surprises or premium plans. A price of €1-2 per user per month with everything included is reasonable in the Spanish market.

If your employees need to clock in from different locations, a native mobile app is essential. Consider ease of use: how many steps does an employee need to clock in? Can they use NFC to clock in under 2 seconds? Can the manager review the team from their phone? The simpler it is, the higher the adoption.

Reports bridge the gap between daily recording and decision-making. Look for software that exports to PDF and Excel, allows filtering by employee, date, and team, and offers real-time data. The ability to generate inspection-ready reports in one click is especially valuable.

At Ficha.Work we offer all features from €1/user/month: manual, NFC, and automatic clock-in, corrections, vacations, calendars, schedules, reports, and compliance with legal requirements. 14-day free trial — a payment method is requested at signup but nothing is charged during the trial period, cancel before day 15 at no charge.