Published on February 5, 2026
How to choose time tracking software in 2026
Guide to choosing the best time tracking software: legal compliance, pricing, ease of use, mobile app, and reporting capabilities.
Why do you need time tracking software?
Since 2019, all companies in Spain are required to record their employees' work hours. With the new mandatory digital registration regulation on the horizon, specific software is no longer optional: it's a legal necessity. But not all software is equal. Choosing the right one can save you time, money, and legal problems.
Regulatory compliance: the minimum requirement
The first thing to verify is that the software complies with current legislation and the future digital regulation. Look for: immutable records with audit trail, individual credentials per worker (no biometrics), real-time access, 4-year data retention, and report export for inspection. If the software doesn't meet these points, discard it.
Transparent pricing
Many providers offer limited basic plans and then charge extra for essential features like reports, calendars, or corrections. Look for software that includes all features in a single price, with no surprises or premium plans. A price of €1-2 per user per month with everything included is reasonable in the Spanish market.
Mobile app and ease of use
If your employees need to clock in from different locations, a native mobile app is essential. Consider ease of use: how many steps does an employee need to clock in? Can they use NFC to clock in under 2 seconds? Can the manager review the team from their phone? The simpler it is, the higher the adoption.
Reports and analysis
Reports bridge the gap between daily recording and decision-making. Look for software that exports to PDF and Excel, allows filtering by employee, date, and team, and offers real-time data. The ability to generate inspection-ready reports in one click is especially valuable.
Our recommendation
At Ficha.Work we offer all features from €1/user/month: manual, NFC, and automatic clock-in, corrections, vacations, calendars, schedules, reports, and legal compliance. 14 days free, no credit card, no commitment.
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