App to clock in: your team clocks in under 2 seconds
The time clock app your employees use to clock in and out from their phone — with one tap, by tapping an NFC base, or automatically by schedule. No punch clocks, no expensive hardware.
What is an app to clock in?
An app to clock in (also called a time clock app) is a mobile application that lets employees record their work entry and exit times directly from their own smartphone. It replaces punch clocks, sign-in sheets and Excel with a digital, instant record that's compliant with work-time registration legislation.
With Ficha.Work, clocking in is as simple as tapping a button on your phone. The clock-in is recorded instantly in the cloud with the exact time, GPS location (optional), and worker identity. Managers check their team's clock-ins in real time and the company complies with the law without administrative effort.
Three ways to clock in with the app
One-tap manual clock-in
The employee opens the app and taps the entry or exit button. Clock-in is recorded with exact time and optional GPS location. The most versatile method, valid from any location.
NFC clock-in
Install an NFC base in the office (€35, one-time payment). Employees clock in by tapping their phone on the base. No app to open, no passwords. The fastest and most secure method.
Automatic schedule-based clock-in
Assign a schedule to the employee and the system sends a notification at entry time. The employee confirms their presence and the clock-in is recorded automatically.
Optional GPS
The system can record GPS location at clock-in time to verify the employee is at the correct location. GPS only activates at the moment of clock-in — no continuous tracking.
Clock-in under 2 seconds
With any of the three methods, clock-in completes in under 2 seconds. Less friction means higher adoption and fewer corrections to manage.
Security without biometrics
Individual credentials per worker without using biometric data. Compliant with the new regulation that explicitly excludes facial recognition and fingerprints.
How it works step by step
Download the app
Available free on Google Play and App Store. The employee receives an activation link by email.
Clock in and out
One tap in the app, one tap on the NFC base, or confirm the automatic notification. Done.
Review and manage
Employees and managers check clock-ins, request corrections, and manage vacations from the same app.
Why choose Ficha.Work for clock-in?
Transparent pricing: €1/user/month with all features, no limited plans
Legal compliance: compliant with RDL 8/2019 and ready for the digital regulation
No expensive hardware: the employee's phone is the clock-in terminal
Optional NFC bases: €35 per unit, one-time payment, no subscription
Spanish-language support: email support within 24 hours
Need more than just clocking in? See everything Ficha.Work's time tracking does for your business.
See time trackingApp to clock in — FAQ
Is the clock-in app free?+
The download is free. To clock in, the employee needs to be registered under a company account (from €1/user/month). The first 14 days are free.
Does it work without internet?+
Yes. If there's no connection, the app switches to offline mode automatically. The employee clocks in as usual and entries sync the moment connectivity returns, preserving the exact timestamp.
Does GPS drain battery?+
No. GPS only activates during the moment of clock-in (under 2 seconds). There's no background tracking or continuous battery drain.
Can I clock in without opening the app?+
Yes, with NFC bases. The employee taps their phone on the base and the clock-in is recorded automatically without opening the app.
Can employees see their clock-ins?+
Yes. Each employee can check their complete clock-in history, hours worked, and corrections from the app.
What phones are compatible?+
Android 8.0+ and iOS 15.4+. The vast majority of smartphones in use in Spain are compatible.
Can employees clock in from any location?+
Yes. Clocking in from a phone means your team can record entry and exit at the office, on-site, on client visits or while working remotely. If you need to confirm where people clock in, you can enable GPS verification.
Does it work for small businesses and self-employed with staff?+
Yes. Ficha.Work works the same for a 3-person business as for a 300-person one: you pay €1/user/month only for the people who clock in, with no minimums or lock-in.
Is it legal to clock your workday with a mobile app?+
Yes. Spain's RDL 8/2019 requires logging the workday but doesn't mandate a specific method, so clocking in from a mobile app is fully valid as long as it records the real entry and exit times and the data is retained. Ficha.Work stores every clock-in intact and exportable, ready for a labour inspection.
Download the app and start clocking in today
14-day free trial. Cancel before day 15 at no charge. Android, iOS, and web.
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