Published on January 27, 2026
Paperless time corrections: the digital workflow
How to manage time corrections digitally, with approval workflow, audit history, and without paper or emails.
The paper and email problem
In many companies, when an employee forgets to clock in or needs to correct a record, the process is informal: a WhatsApp message, an email to the boss, or a paper note. The problem is that these methods leave no auditable trail. During a labor inspection, you can't prove who requested what, who approved it, and when.
The digital correction workflow
With a digital system, the process is structured: the employee creates a request from the app indicating what needs correcting and why. The manager receives a notification, reviews the details, and approves or rejects with a click. Everything is recorded with date, time, requester, approver, and comments.
Benefits of the digital workflow
The benefits are clear: complete traceability of every correction, automatic notifications for managers, 4-year accessible history, reduced administrative time, and regulatory compliance. Employees always know the status of their request and managers have a centralized dashboard.
Common correction types
The most frequent corrections are: forgotten clock-in or clock-out, incorrect time due to employee error, clock-in from incorrect location, and unregistered justified absence. A good system allows categorizing each correction to facilitate analysis and decision-making.
How to get started
Ficha.Work includes correction management in all plans from €1/user/month. Employees request corrections from the app, managers approve from the dashboard, and everything is recorded for inspection. 14 days free to try it.
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