Employee time tracking: everything in one platform
Record your team's work hours, manage corrections, approve vacations, and generate reports for inspection. All from a centralized dashboard.
How does employee time tracking work?
Employee time tracking is the process of recording each worker's entry and exit time, calculating effective hours worked, detecting deviations (lateness, overtime, absences), and generating reports for internal management and legal compliance. In Spain, this process has been mandatory since 2019 for all companies with employees.
A digital time tracking system automates this entire process. Employees clock in from their phone or with NFC, data is stored automatically in the cloud, managers check the dashboard in real time, and the company always has records ready for a potential labor inspection.
Benefits of digital employee time tracking
Full team visibility
Know in real time who's working, who clocked in late, who's absent, and how many hours each employee has worked this week.
Fast, frictionless clock-in
Employees clock in with one tap on their phone or by tapping their phone on an NFC base. Under 2 seconds. No passwords or complicated steps.
Automatic legal compliance
Immutable records, individual credentials, 4-year retention, and real-time access. Everything the law requires, without manual effort.
Inspection-ready reports
Generate PDF and Excel reports filtered by employee, team, or period. Includes hours worked, overtime, absences, and vacations.
Integrated calendars and holidays
Set up work calendars with national, regional, and local holidays. Assign them to employees or teams and the system automatically adjusts work day calculations.
Missed clock-in notifications
The system detects when an employee hasn't clocked in according to their schedule and sends an automatic notification. Fewer missed entries, fewer corrections to manage.
For managers: full control of your team
From the company dashboard you can see each employee's hours in real time, check history by day, week, or month, and spot patterns. If an employee consistently clocks in late or accumulates unauthorized overtime, you'll know before it becomes a problem. You can also approve or reject vacation and correction requests with one click.
If you have multiple teams or locations, you can assign managers to each one. Each manager only sees their team's employees, but as administrator you have full visibility. Automatic reports are delivered to your email without needing to log into the platform.
For employees: full transparency
Employees can check their clock-in history, see hours worked this week, request corrections if they've made a mistake, and manage their vacations from the app. Everything is visible and transparent: the employee knows exactly what hours are recorded and the manager knows the data is reliable.
Clocking in is fast and simple. One tap on the phone or one tap on the NFC base. No passwords, no complicated steps, no friction. The easier it is to clock in, the higher the adoption and the fewer corrections to manage.
Full legal compliance
Compliant with Royal Decree-Law 8/2019 on work time registration
Ready for the upcoming mandatory digital time registration regulation
Immutable records with traceable correction history
Data retention for a minimum of 4 years
Exportable reports for the Labor Inspection
Employee time tracking FAQ
Are all companies required to track employee hours?+
Yes. Since May 2019, all companies with employees in Spain must record the daily work hours of each worker, including start and end times.
What clock-in methods does Ficha.Work offer?+
Three methods: manual clock-in from the app (one tap), NFC clock-in (tapping the phone on a base), and automatic clock-in by schedule (the system records based on the assigned shift).
How are corrections managed?+
The employee creates a correction request from the app indicating what needs to be corrected. The manager receives a notification and approves or rejects. Everything is recorded with date, time, and comments.
Can employees check their own clock-ins?+
Yes. Each employee can view their complete clock-in history, hours worked, corrections, and vacation balance from the mobile app.
How much does it cost?+
€1 per user per month (+ VAT). Includes all features. 14-day free trial with no credit card required.
Can it integrate with payroll?+
Ficha.Work exports PDF and Excel reports that you can import into your payroll software. Reports include hours worked, overtime, and absences per employee.