Work hour reports enhanced for easier inspections
Generate consolidated monthly reports in PDF or Excel with one click. Includes daily breakdown, correction status, and hour summaries — everything documented and organized.
Complete and well-organized reports
Consolidated daily report
A clear record per workday: clock-in, clock-out, breaks, hours worked, expected hours, and balance. Not a loose list of timestamps.
Employer-employee validation
Every correction has an author, status, and resolution. Both employer and employee validate changes. Everything is documented.
Visible report status
Each report shows whether it is validated, pending review, or contains rejected corrections. No ambiguity.
How it works
Select period and employees
Choose the month, year, and workers to include. Individual or full team.
Automatic generation
The system consolidates clock entries, accepted corrections, vacations, and holidays into a structured report with a monthly summary.
Download PDF or Excel
Consolidated main report + clock entry detail + correction detail. All in a single file, ready for inspection or payroll.
More than a report: a defensible document
Each report includes validation status, correction summary, clock entry detail, signatures, and a legal notice compliant with RDL 8/2019. Guaranteed 4-year retention. Recorded hours ≠ validated hours — with Ficha.Work, the difference is clear.
Reports clearly distinguish active periods from inactive ones. Days when a worker was paused or archived are marked as 'Inactive' without affecting the hours calculation.
Frequently asked questions
What does the monthly report include?+
A consolidated daily table (clock-in, clock-out, breaks, worked, expected, balance, status), monthly summary of hours and corrections, clock entry detail, correction detail with comments, signatures, and legal notice.
What does 'validated report' mean?+
A validated report is one where all corrections have been resolved (accepted or rejected) by both parties. If corrections are still pending, the report clearly indicates this.
Can I use this report for a labor inspection?+
Yes. Reports are designed to comply with Spain's working time recording requirements (RDL 8/2019). They include daily consolidation, correction traceability, and validation status — exactly what an inspector needs.
What is the difference between recorded hours and validated hours?+
Recorded hours are the system's clock entries. Validated hours are those that have gone through the correction process — where employer and employee agree on adjustments if any were needed. Only validated hours are defensible.